Executive Admin Assistant

Company introduction The Executive Administrative Assistant & GRC Operations Specialist provides administrative and operational support to the Governance, Risk & Compliance (GRC) legal leadership team. This role requires exceptional judgment, discretion, organizational skills, and the ability to manage sensitive and confidential information. This role serves as a trusted partner ensuring efficient operations, coordination of strategic initiatives, governance activities, compliance reporting, and cross-functional collaboration. Role summary / purpose This position provides comprehensive administrative and operational support to executive leadership within the Governance, Risk & Compliance function, managing complex calendars, strategic initiatives, governance activities, and cross-functional collaboration. Key responsibilities Executive Support • Manage complex calendars, prioritize scheduling requests, and coordinate meetings across executive leadership, external counsel, regulators, auditors, and business stakeholders globally. • Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics. • Manage logistics for meetings and conferences. • Prepare correspondence, presentations, reports, agendas, and executive communications. • Track and manage action items, deliverables, and follow-up activities arising from leadership meetings. • Manage executive email review and disposition. • Other administrative duties as requested. Governance Support • Plan and coordinate GRC-led Steering Committees and other cross-functional team meetings. • Support preparation of presentations and related materials. • Prepare and distribute meeting notices and agendas. • Track notes, actions, and follow-up items. Program Support • Support administration of Ethics & Compliance, Privacy and Sustainability programs. • Coordinate and monitor projects, milestones, and reporting activities across multiple GRC workstreams to ensure timely completion of key objectives. • Assist with the development of SOPs, team reporting and other standard work. • Maintain team materials housed in Sharepoint, Teams or other repositories. • Coordinate department meetings, off-sites, leadership events, and training programs. • Identify opportunities to improve operational efficiency and administrative processes. • Track deadlines and deliverables for GRC-led programs. • Manage vendor relationships as requested. Requirements – education & experience • Bachelor's degree or equivalent experience. • Minimum of 3 years providing executive-level support or equivalent. Required skills • Impeccable organization skills and attention to detail. • Exceptional interpersonal skills. • Expert in Microsoft Office with emphasis on PowerPoint and Microsoft Planner. • Strong project and program management skills. • Technology-forward mindset. Employment details – type, location, hours Location: Troy, MI Schedule: 5 days per week onsite