Recruiting Coordinator

Role summary / purpose Hybrid – 3 days in office The Recruiting Coordinator II plays a critical role in delivering an efficient, accurate, and positive hiring experience for candidates, hiring managers, recruiters, and new hires. This position provides operational and logistical support throughout the recruiting and hiring lifecycle and serves as a key point of coordination between candidates, recruiters, hiring managers, internal partners, and external vendors. The Recruiting Coordinator manages multiple recruiting activities simultaneously, including interview coordination, candidate communications, pre-employment activities, hiring transactions, system updates, and issue resolution. The role requires strong attention to detail, customer service, organization, judgment, and the ability to independently manage competing priorities in a fast-paced Talent Acquisition environment. Key responsibilities • Coordinate recruiting and hiring activities from interview scheduling through pre-employment and hire, partnering closely with recruiters and hiring managers. • Manage interview scheduling and logistics using Workday, Yello, Outlook, and Microsoft Teams, including reviewing interview requirements, coordinating candidate availability, establishing interview schedules, and supporting multiple interview rounds. • Serve as a primary point of contact for candidates throughout interview scheduling and pre-employment activities, providing timely, professional communication and follow-up. • Monitor candidate progress and maintain accurate candidate and hiring information in Workday, Yello, recruiting trackers, and other applicable systems. • Coordinate and monitor pre-employment requirements, escalating delays, issues, or exceptions to recruiters and appropriate partners. • Support hiring transactions and activities necessary to move candidates efficiently through the recruiting and onboarding process. • Coordinate applicant travel and relocation-related activities when applicable. • Maintain recruiting trackers, shared inboxes, hiring tasks, and other operational tools used to manage recruiting workload and candidate progress. • Partner with recruiters, hiring managers, HR partners, and vendors to resolve scheduling, candidate, system, and pre-employment issues. • Manage multiple requisitions, candidates, deadlines, and hiring activities simultaneously while maintaining accuracy and service expectations. • Handle candidate and employee information with appropriate confidentiality and discretion. • Identify process gaps, recurring issues, and opportunities to simplify or improve recruiting workflows. • Support implementation and adoption of recruiting technologies, process changes, and standardized recruiting practices. • Provide flexible operational support based on recruiting volumes and business needs. Requirements – education & experience • 5+ years of administrative, operational, recruiting, HR, or related experience OR a four-year degree. • At least 1 year of experience supporting Human Resources, Talent Acquisition, recruiting operations, or a comparable business function. • Experience using Microsoft Office applications, including Outlook, Excel, Teams, and Word. Nice-to-have / preferred skills • Four-year degree. • Experience supporting recruiting or Talent Acquisition operations. • Experience with Workday Recruiting or a comparable Applicant Tracking System (ATS). • Experience with Yello Interview Scheduling or…